Records Coordinator

Location: Washington

Contact(s): Tracey Breslin

The Records Coordinator is responsible for assisting the Records Manager in supporting the Firm’s records management program, policy and procedures


  • Coordinate work assignments and provide assistance and direction to Records Clerks
  • Communicate with Firm Records managers and staff to support and coordinate records programs and initiatives
  • Assist with records transfers for newly hired/departing attorneys and lateral partners
  • Coordinate departmental projects
  • Conduct weekly secure shred collection from attorney/staff work areas and documents designated for destruction upon request
  • Escort Shred-It tech during pick up of materials for shred from locked consoles and shred bins throughout the office
  • Communicate with outside vendors
  • Facilitate staff and attorney orientations
  • Order/restock supplies
  • Receive and process all incoming active and inactive records in accordance with Firm’s records policy and guidelines
  • Enter client/matter, description, location and originating attorney information into Firm’s Hardcopy Records System (Legal Key)
  • Index documents, assemble Electronic bound files for Capital Market Deals
  • Perform database searches and retrieve files per attorney request
  • Shelves and shifts file locations when necessary
  •  Monitor Records Management email and voicemail and respond appropriately to requests and inquiries
  • Process files for off-site retention; interacts with commercial archive facility
  • Delivers file materials throughout the office


Skills and Requirements :

  • High School diploma required; College degree preferred
  • Excellent computer and database skills
  • Experience with Electronic Document Management Database
  • Proficiency with Microsoft Office Applications – Outlook, Excel & Word
  • Proficiency with Windows based & web based applications
  • Knowledge of Legal Key Hardcopy Index or equivalent (preferred)
  • Work experience involving management of records/data; use of barcoding & scanning technology
  • Ability to lift and move file materials (boxes, documents, folders) weighing up to 35 pounds
  • Ability to assemble and pack storage boxes
  • Professional demeanor and team player
  • Organized, focused and detail-oriented


EEOC: Cadwalader is an equal opportunity employer. We offer opportunities to all qualified persons regardless of race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity and expression, or status in any group protected by federal, state or local law.